CODE OF CONDUCT ACCEPTABLE USE POLICY (AUP) ON IT RESOURCES THE COPYRIGHT ACT USE OF PERSONAL MOBILITY DEVICES & RUNNING ACTIVITIES POLICY RULES AND REGULATIONS FOR STUDENT ORGANISATIONS CODE OF CONDUCT CODE OF CONDUCT ACCEPTABLE USE POLICY (AUP) ON IT RESOURCES THE COPYRIGHT ACT USE OF PERSONAL MOBILITY DEVICES & RUNNING ACTIVITIES POLICY RULES AND REGULATIONS FOR STUDENT ORGANISATIONS CODE OF CONDUCT As an educational institution, NYP is committed to ensuring a safe and supportive campus and environment where there is respect and dignity for everyone, and where our learners can thrive. We encourage and expect high standards of conduct from all in our community. These expectations of responsible and appropriate behaviour are communicated in our Code of Conduct. Let us all be considerate and respect the diversity of cultures, races and religions. We should all refrain from conduct that demeans, intimidates, threatens, harasses or injures any individual. This can include bullying, fighting, making derogatory remarks, and sexual misconduct. The NYP Student Code of Conduct • Always have your Polytechnic Student Card with you when on campus • Dress appropriately, without offensive images and words on your attire, and with decorum • Show respect to your peers, lecturers, officers of NYP and service providers • Observe Academic Rules and Regulations at all times (including during tests and examinations) • Observe safety rules when riding a motorcycle, bicycle or personal mobility devices (PMD) • Observe parking rules for your vehicle/PMDs • Follow company rules and regulations when on attachment/internship • Be aware of laws of another country when visiting or on attachment/internship • Use social media responsibly • We prohibit: o smoking in and around campus o littering o consuming alcohol and other substances o gambling – online or otherwise • Under Singapore’s laws, illegal behaviour include: o unlawful assembly o violence o acts of disturbances o vandalism ACCEPTABLE USE POLICY (AUP) ON IT RESOURCES All use of the campus's computing and network facilities must be consistent with the teaching and learning objectives of Nanyang Polytechnic (NYP). Communications via the Internet (e-mail, social media or any other electronic bulletins as well as mobile apps) and within NYP shall not contain materials that are fraudulent, distasteful, designed to harrass, embarrassing, sexually explicit, obscene, intimidating, defamatory, or which incites religious or racial intolerance or are otherwise deemed inappropriate by NYP. Any material that is in violation of Singapore’s laws and regulations shall not be transmitted to Internet. This includes, but is not limited to, copyrighted materials, threatening or obscene materials, or materials protected by trade secrets. Students shall use only official email accounts ‘@mymail.nyp.edu.sg’ issued by NYP, for all NYP-related correspondences. Students are expected to check their email on a frequent and consistent basis in order to stay current with NYP-related communications. Students must not engage in malicious electronic activities, including, but not limited to the following: a. unauthorised access to computing resources; b. masquerade as another account-holder; c. circumvent security systems; d. exploit or probe for security holes in any networks; e. attack or degrade the system and network performance, cause damage to NYP, the Government's network or that of any other organisation; f. install programs such as Trojans or rootkits into any IT resources; g. use peer-to-peer file sharing software or download media-rich contents for personal entertainment consumption; h. intentionally introduce computer viruses, worms, trojan horses or the likes into any computer or network; i. read, forge, alter or delete any messages (e.g. emails), files or network communication without authorisation; j. use any software and hardware, such as traffic generators, network sniffing tools, remote administration tools, diagnostic and vulnerability scanning tools, which can compromise the security or performance of the systems as well as networks. k. tamper, damage or destroy NYP’s IT equipment and communication devices, e.g. network points, cables and computers; l. allow personal computing devices to route or bridge traffic from other external networks to NYP’s network; m. share account and password to other parties to gain access to NYP systems and networks; n. transmit unsolicited commercial or advertising materials (SPAM); o. connect a compromised or jail-broken device knowingly to NYP network; p. break any Rule or Regulation set by NYP; q. make unauthorised copy of licensed software. Students shall take adequate measures to ensure that their computing devices as well as mobile devices that are connected to NYP’s systems and networks are adequately protected in order to prevent unauthorised users from using their devices to access NYP, the Government or other organisation’s systems and networks illegally. These measures include, but are not limited to the following: a. using strong passwords/passcodes and changing them regularly; b. installing security programs such as antivirus and firewall; c. patching device operating systems and application software regularly; d. rebooting personal computing devices regularly so that upgrades and patches can take effect; e. setting on auto-lock timeout; f. installing only licensed applications from trusted sources; g. reporting security incidents to School’s Technical Support Officer, lecturer or staff. Students shall take note that the equipment/software loaned is meant for exclusive academic use and NOT for any commercial purposes. If any loaned item is lost, functionally damaged as a result of negligence or wilful vandalism, students shall have to make good the loss or damage in terms that are acceptable to NYP. The above-mentioned terms and conditions provide the main guidelines under which IT resources are to be used in NYP. They are not exhaustive but are meant to ensure that the computing environment remains safe for all users and is not abused by any person. Any ill intent activity on NYP’s systems and network would be subject to disciplinary action. Such access to NYP’s systems and network would be immediately suspended, pending further investigations by NYP in the event that students or their computing /mobile devices are suspected to have violated the above-mentioned terms and conditions. THE COPYRIGHT ACT The Copyright Act came into effect in 1987. The following highlights some aspects of the Act, which are of relevance to you. (a) What is Copyright? It is a form of protection given by Law to the authors or original works. Almost all works in the Library are protected by Copyright. (b) How much can I legally copy? The “fair dealing” provisions allow you to copy (i) Single copies for research/private study (ii) Either 10 per cent (from a book/ebook without chapters) or ONE chapter of a book/ebook (iii) One article of a periodical/magazine/e-journal (c) What about computer software? You CANNOT copy any computer software borrowed from the Library, or those stored in computers anywhere in the Polytechnic. You MUST NOT use any illegal copies of software on any computer in the Polytechnic. (d) Personal Responsibility and Liability Users are personally responsible and liable for any infringement of the Copyright Act. For more details on the Copyright Act, please refer to the Intellectual Property Office of Singapore website. USE OF PERSONAL MOBILITY DEVICES & RUNNING ACTIVITIES POLICY PERSONAL MOBILITY DEVICES (PMDs) Personal mobility devices (PMDs) shall include kick-scooters, electric scooters, electric unicycles, electric hover boards, skateboards, roller skates and similar devices. PERSONAL MOBILITY AIDS (PMAs) Personal mobility aids (PMAs) refer to devices that are meant to provide mobility to people who are less mobile, such as motorised wheelchairs for the elderly or physically disabled. PERSONAL MOBILITY VEHICLE (PMV) Personal mobility vehicle (PMV) refer to PMA, bicycles, electric bicycles and PMD. USE OF PMD, PMA and JOGGING/RUNNING ACTIVITIES ON CAMPUS The following guidelines/policies are put in place in due consideration of the safety of all students, staff and visitors using the internal link ways. 1. Bicycles, electric bicycles and PMDs are prohibited for use in all internal link ways, corridors, gardens and courtyards. 2. PMAs are allowed for use in all internal link ways, corridors, gardens and courtyards. 3. For external footpaths within the campus, PMAs, bicycles and PMDs are allowed to be used, but at a speed limit of 15km/h while electric bicycles are prohibited. 4. On the campus ring roads, only bicycles and LTA-approved electric bicycles are allowed, but at a speed limit of 25km/h. PMAs, PMDs and jogging/running activities are prohibited. 5. Jogging/running in groups and similar activities are prohibited in all internal link ways. Exception: Jogging/running along Level 3 link way is allowed only after 6.30pm. Jogging/running activities are allowed on external footpaths next to our roads within the campus and sports facilities NAFA zone, etc. 6. Security service providers are allowed to use the PMDs (e.g. Eco-riders or similar devices) after office hours or in the event of an emergency, to carry out their duties. ILLUSTRATIONS Mode/Type of PMD Internal link ways, corridors, gardens & courtyards Campus ring roads (Speed Limit - 25 km/h) Footpaths (Speed Limit - 15 km/h except for running) Personal Mobility Aid e.g. motorised wheelchairs mobility scooters Conventional Bicycle Personal Mobility Device e.g. skateboard, kick-scooter, electric scooters, electric unicycle and electric hoverboads including skateboards and roller skates Electric Bicycle (Allowed at level 3 link way after 6:30pm only) RULES AND REGULATIONS FOR STUDENT ORGANISATIONS USE OF POLYTECHNIC PREMISES AND FACILITIES If a club or society (hereafter called “student organisation”) wishes to make use of the premises of the Polytechnic for any gathering or to conduct any activity, the student organisation must apply to Director/ Student Development for approval to make use of the premises. If the gathering or activity is to be attended by persons who are not students or staff of NYP, the student organisation must also submit an application to Director/Student Development for permission for such persons to attend the gathering who shall at his discretion be at liberty to refuse permission for persons who are not students or staff of NYP entry to the premises of the Polytechnic. Director/Student Development or his appointed executive, may, as a condition for granting approval for the use of the premises, require the payment of a deposit or a fee. Premises which are allocated to the student organisation shall not be used for any other activity other than those related to the student organisation concerned. NOTICES, POSTERS, BANNERS and FLAGS 5. Student organisations must obtain the official stamped approval from the SD department for the display of notices and posters on notice boards in the campus. 6. All banners must not exceed 5m x 3m in size. 7. All notices must not exceed A3 size. 8. Student organisations may seek exemption from the above rules for special occasions. 9. The approved display must be confined to the designated notice boards in the campus. If the display is to be placed at locations other than notice boards, prior approval must be obtained from Director/Student Development and Director/Estates Management. 10. All banners must be securely erected on the approved sites so as not to cause any obstruction. 11. All notices, posters and banners must be removed within 24 hours after the end of the event by the student organisations. Failure to remove the notices, posters and banners will result in the student organisation being banned from putting up any publicity for a period deemed appropriate by the SD department. 12. The Polytechnic has the right to remove any notices, posters or banners in the campus if it is deemed appropriate and necessary. CLUB REPORT 13. When requested by the SD department, student organisations are required to submit 2 copies of its club and inventory reports. 14. The SD department reserves the right to inspect all club rooms and club inventory without notice. Use of Facilities by Student Organisations 15. Rooms allocated to the Union, clubs and other student organisations must be used to carry out the affairs of the relevant organisations. 16. The organisations shall ensure proper utilisation of these facilities or any part of the rooms allocated to them. 17. The student organisations shall be responsible for opening and closing their respective rooms but these must be conducted between the hours specified below: Mondays to Fridays 8:30am to 9:00pm Saturdays 8:30am to 5:00pm Sundays & Public Holidays Closed 18. Requests for the use of these facilities or rooms outside the specified hours must be approved by the SD department and/or respective Departments. 19. Requests for the use of the common facilities must be made on prescribed forms available at the School’s General Administration Office or the SD department. 20. Student organisations must ensure that: a. the premises are kept clean at all times b. the furniture and fittings are kept in good condition, failing which the student organisation will be liable for any damage whatsoever c. no activity which is considered a nuisance to anyone is to be conducted d. no part of the premises is to be defaced - no slogans or any writings, stickers are to be pasted onto the walls e. all lights and air conditioning are to be switched off when there is no one in the rooms 21. Any activity which infringes the law and the Polytechnic’s rules and regulations is not permitted in these premises. Gambling, ragging, consumption of alcohol, smoking, cooking of food and activities not within the constitutions of the Polytechnic are prohibited. 22. The student organisations will be responsible for notifying the School’s General Administration Office or the SD department without delay if any repair or other maintenance work is necessary for any part of the premises. 23. No installations, additions, alterations or renovations of any kind may be made to the premises without prior approval from the Polytechnic administration. 24. Disciplinary action will be taken against any student found violating the rules and regulations of the use of such facilities in NYP.