ACADEMIC CALENDAR ATTENDANCE POLICY WITHDRAWAL FROM COURSE OF STUDY DEFERMENT FROM COURSE OF STUDY ACADEMIC CALENDAR ACADEMIC CALENDAR ATTENDANCE POLICY WITHDRAWAL FROM COURSE OF STUDY DEFERMENT FROM COURSE OF STUDY ACADEMIC CALENDAR NYP’s Academic Year begins in April, and ends in March of the following year. Check out which NYP School you belong to and click on the relevant Academic Calendar. Find out more here. ATTENDANCE POLICY 1. The following NYP Assessment Regulation shall be applied to all modules, unless otherwise stated, that are given a letter-grade (i.e. modules that have letter grades of DIST, A, B, C, D and F) taken by students in a Semester: Under the NYP Assessment Regulations, students who do not achieve 75% or above for attendance shall be allowed to continue with their studies and sit for assessment, but will have their final overall grade capped at ‘D’ with a corresponding grade point of 1.0 (50 marks) if they pass the module. 2. While NYP will send notifications on attendance to students and parents/guardians, students are strongly encouraged to check their attendance records frequently through the Student Attendance System. To help you keep track of your attendance, NYP has developed a mobile-friendly interface (https://attendance.nyp.edu.sg) where you can access using any of the web browsers in your mobile device. Alternatively, you can also continue to check your attendance records through the Student Portal. 3. The computation of your attendance rate will take into account approved absence with valid reasons, i.e. medical leave or other approved leave will not affect your attendance computation. The only absenteeism officially accepted are: a. Medical Leave - Learners on Medical Leave are to submit SOA and indicate their medical condition. - Supported by an official medical certificate. Medical certificates must be obtained from a medical practitioner registered with the Singapore Medical Council or a dental practitioner registered with the Singapore Dental Council, who ought not be a family member. Medical certificates from Traditional Chinese Medicine (TCM) practitioners are not accepted. b. Child Medical Leave - Learner with Child <12 years old - Supported by an official medical certificate. Medical certificates must be obtained from a medical practitioner registered with the Singapore Medical Council or a dental practitioner registered with the Singapore Dental Council, who ought not be a family member. Medical certificates from Traditional Chinese Medicine (TCM) practitioners are not accepted. c. Compassionate Leave d. COVID-19 Vaccination - Please note that a softcopy of proof of vaccination is required. The day of the scheduled vaccination and up to 2 days immediately after the vaccination (if you feel unwell) will be considered as valid reasons for absence. e. Quarantine Order/Stay Home Notice f. Tested Covid-19 Positive (PCR) - Supported by submitting a screenshot of the SMS from MOH about Covid-19 positive, and/or Medical Certificate (MC). g. Tested ART Positive - Supported by submitting an image of the Antigen Rapid Test (ART) results with written date and time on the ART-kit alongside NYP admission card, or Medical Certificate (MC) (if learners seen a doctor), or screenshot of the SMS ART results from MOH (if learners seen a doctor). h. Overseas due to Travel Restrictions i. Others (COVID-19 related) - Special Approval Required - Applicable during COVID-19 situation, and when there are extenuating reasons for you not to attend f2f lessons (e.g. medical reasons). - Please note that School Director's approval is required before submission of SOA and, you need to submit documentary proof (e.g. medical report or an email from your parents) as evidence of absence. j. Public Transport Disruption k. Internet Service Disruption l. GCE O Levels m. ITE/Secondary School Graduation n. NS Obligations o. Statutory Obligations p. NYP Student Activities 4. With effect from 25 Oct 2021, please go to the Statement of Absence (SOA) system in the Student Portal to update your absence from classes and assessments, and submit the softcopy of the documentary proof within two (2) working days from your last absence date. For all assessments, including examination, you must submit original hardcopy documentary proof within two (2) working days from your last absence date to your School’s administration office during office hours*. For other classes, e.g. lecture, tutorial, practical and laboratory, if you are selected for hardcopy verification, you must submit the original hardcopy documentary proof, including medical certificate (if relevant), within the next two (2) working days from your last absence date to your School’s administration office during office hours*. Once this is done, your absence will not be counted in the calculation of your attendance. *Office Hours Monday to Thursday: 8:30am to 6:00pm Friday: 8:30am to 5:30pm (Closed on Saturday, Sunday & Public Holidays) WITHDRAWAL FROM COURSE OF STUDY PROCEDURE Students who wish to withdraw from their course must complete a Withdrawal Form which can be obtained from myNYP Portal/i@Central/respective School’s General Administration Office. Students under 21 are to obtain their parent's/guardian's signature. Remember to return all property belonging to Nanyang Polytechnic and settle all ourstanding bills prior to the submission of the withdrawal form. Please proceed to the following offices before submitting the withdrawal forms personally at i@Central: a. Respective School's General Administration Office b. Library @ Blk A, Level 4 International students must return their Student Pass to Immigration and Checkpoints Authority(ICA) within seven (7) days from the date of withdrawal. REGULATIONS There will be no processing of withdrawal from 15th week of the 1st or 2nd Semester till the release of the semestral results. For any withdrawals received during the above period, students will be considered to have sat for the exam and may be removed. If students are not removed, the withdrawal date will be post-dated to the day the semestral results are released. If you have paid your fees, the fees will be refunded to you based on the refund guidelines as stated here. If you have not paid your fees upon withdrawal, you will be billed the fees payable. Nanyang Polytechnic reserves the right to take any appropriate action it deems necessary where a student fails to comply with withdrawal procedures and regulations. DEFERMENT FROM COURSE OF STUDY PROCEDURE Students who wish to defer from their course must complete a Deferment Form which can be obtained from myNYP Portal/i@Central/respective School’s General Administration Office. Students under 21 are to obtain their parent's/guardian's signature. Please submit the completed form to your respective course manager.