ACADEMIC CALENDAR ATTENDANCE POLICY WITHDRAWAL FROM COURSE OF STUDY DEFERMENT FROM COURSE OF STUDY ACADEMIC CALENDAR ACADEMIC CALENDAR ATTENDANCE POLICY WITHDRAWAL FROM COURSE OF STUDY DEFERMENT FROM COURSE OF STUDY ACADEMIC CALENDAR NYP’s Academic Year begins in April, and ends in March of the following year. Check out which NYP School you belong to and click on the relevant Academic Calendar. Find out more here. ATTENDANCE POLICY 1. The following NYP Assessment Regulation shall be applied to all modules, unless otherwise stated, that are given a letter-grade (i.e. modules that have letter grades of DIST, A, B, C, D and F) taken by students in a Semester: Under the NYP Assessment Regulations, students who do not achieve 75% or above for attendance shall be allowed to continue with their studies and sit for assessment, but will have their final overall grade capped at ‘D’ with a corresponding grade point of 1.0 (50 marks) if they pass the module. 2. While NYP will send notifications on attendance to students and parents/guardians, students are strongly encouraged to check their attendance records frequently through the Student Attendance System. To help you keep track of your attendance, NYP has developed a mobile-friendly interface (https://attendance.nyp.edu.sg) where you can access using any of the web browsers in your mobile device. Alternatively, you can also continue to check your attendance records through the Student Portal. 3. The computation of your attendance rate will take into account approved absence with valid reasons, i.e. medical leave or other approved leave will not affect your attendance computation. The only absenteeism officially accepted are: a. Medical Leave - Learners on Medical Leave are to submit SOA and indicate their medical condition. Should they indicate any flu-like symptoms, they will now receive a system-generated email informing them not to come to campus till they are well. - Supported by an official medical certificate. Medical certificates must be obtained from a medical practitioner registered with the Singapore Medical Council or a dental practitioner registered with the Singapore Dental Council, who ought not be a family member. Medical certificates from Traditional Chinese Medicine (TCM) practitioners are not accepted. b. Child Medical Leave - Learner with Child <12 years old - Supported by an official medical certificate. Medical certificates must be obtained from a medical practitioner registered with the Singapore Medical Council or a dental practitioner registered with the Singapore Dental Council, who ought not be a family member. Medical certificates from Traditional Chinese Medicine (TCM) practitioners are not accepted. c. Compassionate Leave - Demise of immediate family members d. COVID-19 Vaccination - Please note that a softcopy of proof of vaccination is required. The day of the scheduled vaccination and up to 2 days immediately after the vaccination (if you feel unwell) will be considered as valid reasons for absence. e. Household Member Unwell (>=6 yr old with Flu-like symptoms) - Please note that MC and proof of same residence is required for absence for any graded assessments during your LOA. If MC is not available, you may submit a letter from an adult member staying in the same residence as you, certifying that an adult household member is unwell with flu-like symptoms. f. Household Member on Quarantine Order/Stay Home Notice (At Home) - Please note that hardcopy/photocopy of the Quarantine Order/Stay Home Notice of the household member serving quarantine order/stay home notice and proof of same residence is required. g. Mandatory COVID-19 Test - Applicable during Covid-19 situation when learners and/or their household members asked by the Ministry of Health (MOH) to do a mandatory Covid-19 test. - This does not apply to individuals who are working in sectors, such as healthcare, aviation, etc, where mandatory Rostered Routine Testing (RRT) is required. h. Quarantine Order/Stay Home Notice/Leave of Absence i. MOH Health Risk Warning j. MOH Phone Surveillance k. Overseas due to Travel Restrictions l. Others (COVID-19 related) - Special Approval Required - Applicable during COVID-19 situation, and when there are extenuating reasons for you not to attend f2f lessons (e.g. medical reasons). - Please note that School Director's approval is required before submission of SOA and, you need to submit documentary proof (e.g. medical report or an email from your parents) as evidence of absence. m. Public Transport Disruption n. Internet Service Disruption o. GCE O Levels - e.g. Re-taking of GCE O-Level Examinations p. ITE/Secondary School Graduation q. NS Obligations - e.g. Medical check-up at CMPB, reservist training r. Statutory Obligations - e.g. Attend court hearings s. NYP Student Activities 4. Please go to the Statement of Absence system in the Student Portal to update your absence from classes. You must submit the original* documentary evidence, including medical certificates, within the next two (2) working days following your absence to your school’s administration office. Once this is done, your absence will not be counted in the calculation of your attendance. * Important Notes: Before on-campus classes are fully resumed, you are required to submit the soft copy to your school within 2 working days. Please check with your Personal Mentor. You must retain all hard copies of original documentary evidence and submit them when you return back to school for classes. WITHDRAWAL FROM COURSE OF STUDY PROCEDURE Students who wish to withdraw from their course must complete a Withdrawal Form which can be obtained from myNYP Portal/i@Central/respective School’s General Administration Office. Students under 21 are to obtain their parent's/guardian's signature. Remember to return all property belonging to Nanyang Polytechnic and settle all ourstanding bills prior to the submission of the withdrawal form. Please proceed to the following offices before submitting the withdrawal forms personally at i@Central: a. Respective School's General Administration Office b. Library @ Blk A, Level 4 International students must return their Student Pass to Immigration and Checkpoints Authority(ICA) within seven (7) days from the date of withdrawal. REGULATIONS There will be no processing of withdrawal from 15th week of the 1st or 2nd Semester till the release of the semestral results. For any withdrawals received during the above period, students will be considered to have sat for the exam and may be removed. If students are not removed, the withdrawal date will be post-dated to the day the semestral results are released. If you have paid your fees, the fees will be refunded to you based on the refund guidelines as stated here. If you have not paid your fees upon withdrawal, you will be billed the fees payable. Nanyang Polytechnic reserves the right to take any appropriate action it deems necessary where a student fails to comply with withdrawal procedures and regulations. DEFERMENT FROM COURSE OF STUDY PROCEDURE Students who wish to defer from their course must complete a Deferment Form which can be obtained from myNYP Portal/i@Central/respective School’s General Administration Office. Students under 21 are to obtain their parent's/guardian's signature. Please submit the completed form to your respective course manager.