Automation of GeBiz Contract Expiry Management
School of Information Technology

National Youth Council (NYC) collaborated with the School of Information Technology to develop a system for automating the notification processes to monitor the statuses of contracts, such as their expiry dates and budget utilisation rates. The following benefits are brought by the system leveraging Robotic Process Automation (RPA) in contract renewal: 

  • Reset email reminders automatically when contract amount is utilised to different percentages.
  • Automatic emails sent to departments handling the relevant contract accounts.
  • Increased efficiency with shorter contract processing time.
  • Increased accuracy with automated checking of contract expiry dates and utilisation rate to reset Gebiz email reminders settings.